There are two ways in which to purchase your airfare.
purchase airfare using your personal credit card and get reimbursed at the end of your trip.
purchase airfare using concur and charge the expense to your department/ grant project
please note that if you choose to purchase your airfare using concur and you don't have any funds available on a project to pay for the airfare you will need to write a check to the UC Regents for the amount.
To purchase in concur you will need an event number to that you will get once you submit a tavel request in concur (requat will be submitted to the Financial Analyst and she will approve the request) before Connexxus will make your plane reservation.
UC Travel Program – Connexxus
Connexxus is a secure Web portal for booking university business travel. It automatically applies UC-negotiated prices with airlines, hotels, and car rental companies. Connexxus also provides a UC employee discount on select California rail travel. Some benefits include:
UC-dedicated travel agents who know campus travel policies
Direct UC San Diego billing to reduce out-of-pocket expenses
For additional information about the Connexxus please click here.
You may access Connexxus directly through their secure portal.
You must always remember to submit a passenger receipt or itinerary to the Financial Analyst for processing (even if you are directly billing your ticket to an index number).
The direct billing of an airline ticket to the University's Central Billing Account cannot be used for personal travel.
Coach fare or the equivalent should be used whenever available and practical.
Reimbursement will be based on the actual fare.
Business and first class airfare is allowed only under the following conditions when:
Business or first-class service is the only service offered between two points;
Coach class would be more expensive or time consuming (such as when scheduling difficulties would require an unnecessary hotel expense, circuitous routing, or an unduly long layover when making connections);
An itinerary involves overnight travel without an opportunity for normal rest before the commencement of working hours; and
Necessary to accommodate either a medical need or disability as certified by a physician.
For additional information, see: UCSD Exception policy on business and first class airfare or UCSD Blink Main Menu: Air Travel
You may direct comments and questions either to travel@ucsd.edu or telephone 4-3734.
Airline Requirements for Foreign Travel
Federal Travel Regulations require that U.S. carriers must be used for travel that is to be reimbursed from federal grants and contracts. This policy is called the Fly America Act.
If foreign travel is funded by a federal or private contract or grant, agency approval must also be provided.
