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Honoraria

An honorarium is a payment made to an individual for participation in a University sponsored lecture, seminar, concert or other creative work.

Amount Limits

Honoraria for non-UC employees being charged to 13991 funds are limited to $250.00 per event per day.

Honoraria being charged to non-13991 funds have no firm limit, but amounts should be reasonable.

Honoraria for UC faculty may not be charged to state funds, per APM 666-22.

Payment to Employees

Employees of the University, if eligible, should not be paid honoraria via Disbursements but rather via the Payroll process.

Full-time academic employees of UCSD are not generally eligible for honoraria payments.

Employees of other UC campuses are eligible, but should be paid via the intercampus payment process.

Payments for periods of greater than two weeks should be reviewed carefully. Generally periods of greater than two weeks should be handled via the payroll process.

Review of Payments

Review of standard non-UC employees' honoraria payments is the responsibility of the Disbursements Division. Exceptions will be reviewed by the Academic Personnel Office prior to approval. Exceptional requests should be brought to the attention of Kelly Maheu of the Academic Personnel Office. She is available via email at kmaheu@ucsd.edu or at extension 23509.

Payment Implementation

Honoraria payments for non-UC employees should be made via the online Payment Authorization (PayAuth) Process.

Honoraria require a performance agreement. All performance agreements for campus departments, UCSD staff, and faculty must be processed through the University Events Office (UEO).  Send Amanda the following information:

  1. Event title, performer's name, and description of event
  2. Performance date, start and end time, performance venue
  3. Payment amount
  4. Address, Phone Number and citizenship of payee
  5. Any university obligations, such as travel arrangements, accommodations, or necessary equipment
  6. Department Host/contact person information, including email, your name, phone number.
  7. Payees must be set up as a vendor/supplier in Disbursement.
  8. All honoraria is paid after the completion of performance/event.
  9. Allow 7-14 days for completion of travel arrangements and 30 days for honoraria payments.
  10. Travel, lodging rates are approved in accordance with UCSD/Travel policies.